Vehicles
Vehicles Overview
Explanations
The vehicle management is the responsibility of the administrator and or the fleet manager (if he has the authorization for the selected fleet). There are two main functions for this:
Add a vehicle manually
CSV import (manually add multiple vehicles via CSV, see separate description below).
Data modification (if possible) and optional additional data (manufacturer, model, year of manufacture, etc.)
Overview
Search Criteria
Fleet: Here the user can select one/several or all (default) fleets
Vehicle: Select one, several or all (default) vehicles.
IMEI: IMEI number of the on-board computer installed in the vehicle
Calibrate ?: Selection: Deadlines have been exceeded, Action is required, All is well
Overview
License plate number: Vehicle registration number
Country of registration: Country where the tachograph is registered
VIN: Chassis number of the vehicle
Fleet name: Name of the fleet/subsidiary
Start date: Start of the vehicle in this fleet
End date: End of the vehicle in this fleet
G: Generation of the tachograph (G-1 the first generation Tachograph, G-2.1 the smart generation Tachograph, G-2.2 the second generation of smart Tachograph)
Company card: Number of the company card with which the tachograph was registered in the vehicle
Registered by company: Name of the company to which the company card was issued
Calibration: Next calibration date
Symbol red/green/yellow: Status of calibration
RDLp: RDL possible according to the serial number of the digital tachograph
IMEI: IMEI number of the on-board computer installed in the vehicle
Delete icon: Before the deletion is taking place, the following message appears "Do you want to delete this vehicle in this fleet with all its information?. - This operation cannot be undone!" Only after confirmation the vehicle will be deleted with all data/files.
Vehicle detail views
The following views show the details of the respective vehicle:
Master data
Coach driver: When this field is activated, a bus icon is shown in the live display, furthermore, the checks for bus drivers are performed in the social report.
Dangerous goods transporter: The OBU is switched on when the ignition is switched off. This means that RDL is no longer possible.
General data: can be entered optionally
Emission class,load, weight: can be entered optionally
Tachograph data
Display of the data for the tachograph installed in this vehicle
Box Configuration
Information about the telematics box installed in the vehicle
Fleet Assignment
Fleet: here a vehicle can be assigned to another fleet.
Start in this fleet: date when the vehicle was assigned in the displayed fleet.
Ends in this fleet: a date can be set here, e.g. when a vehicle has been sold.
When changing the fleet, the vehicle files can optionally be transferred to the new fleet
If a vehicle is to be moved to another fleet, this is done via the "Move vehicle to another fleet" function. Click on the link to open a new window. In this then the new fleet can be selected, the end date for the vehicle in the old fleet, and there is the possibility to transfer all files of the vehicle into the new fleet. To do this, the field "Move files to this fleet" must be confirmed with "Yes". After that, the data should be saved by clicking on the Save icon in the header of the screen.
Alert & Status
In addition to the mileage, other status information about the vehicle is displayed here with corresponding warnings
CSV Import - Manual creation of Vehicles via CSV
Here you can create the vehicles with a CSV file. For this you have to create a CSV file with the following columns: VIN (vehicle identification number),VRN (vehicle registration number), RN (registration country) as well as TMFR (manufacturer tachograph). The following tachograph manufacturers are supported: Siemens AG (Siemens VDO DTCO), Stoneridge Electronics AB (Stoneridge SE5000), Continental Automotive GmbH (Continental VDO DTCO) as well as Intellic GmbH (Intellic EFAS). You can create this using Microsoft Excel or a comparable spreadsheet. When saving, please make sure that you save the file as "Your Customer Number.csv", otherwise the file will be rejected. The RN column is specified as "Digital Tachograph Nation Code" and is specified by the EU. You can find more information here (Nation Numeric Code).
After successfully uploading the file, you can click on the "Import vehicles" button to import vehicles in your current fleet "Fleet 01" that do not show an error. You can cancel this process by uploading a new CSV file or clicking on "Cancel".